Section 355 Resources

Abermain Plaza Hall Committee

Branxton Community Hall Committee

Crawfordville Community Hall Committee

Ellalong Community Hall Committee

Greta Arts and Sports Community Committee

Kearsley Community Hall Committee

Kurri Kurri Senior Citizens Hall Committee

Laguna Community Hall Committee

Mulbring Park Tennis Court Committee

North Cessnock Community Hall Committee

Pokolbin Community Hall Committee

Weston Civic Centre Committee

Wollombi Community Hall Committee

Kate Hicks, Recreation and Community Liaison Officer

Marthaville Arts and Cultural Centre Committee

Jessica Elliott, Community Development Officer.

Section 355 Committee Membership Form

Use this form to nominate or renew your interest in becoming a member of a Section 355 Committee

Section 355 Members List

Use this form to capture annual membership information required at Annual General Meetings.

Section 355 Committee Change of Member’s Details Form

Provide this form to hirers to complete before hiring a Council facility and point out the accompanying Conditions of Hire

The information in this form is used to prepare Council's BAS Statement. If GST on income is greater than GST on expenditure, then the committee will be required to pay the net GST to Council.  If GST on expenditure is greater than GST on income Council will refund the net GST to the committee.

Procurement

Procurement Policy

This policy and guideline outline Council’s expectations when conducting its procurement activities in a socially, economic and environmentally sustainable way that provides value for money and the best possible outcomes for the community and the environment.

List of Council suppliers

This list notes the current suppliers Council has negotiated with and approved via a Tender process.

Further information can be obtained by contacting Council’s Procurement Team on 4993 4100.

Doing Business with Council

This webpage provides all the information about being a Council supplier. You can refer potential suppliers to this webpage to register as a provider.

Work Health and Safety

Incident Report Form

Use this form to report incidents that concern your committee or have occurred at a facility your committee operates. You can use this form to report the following incidents:

Personal injury, Council property damage, public property damage, damage to utility, environment, theft, motor vehicle accident, near hit/miss, exposure to substance, abuse/harassment, unsafe condition and other.

Safe Work Method Statement Form

Use this template to develop a Safe Work Method Statement of your place of work.

Risk Assessment Worksheet

Use this template to undertake a risk assessment of your place of work.

Governance

Section 355 Committees Guideline

This Guideline aims to assist Section 355 Committees in understanding their roles and responsibilities and to ensure the effective and valuable partnership between Council and these committees remains well into the future.

Section 355 Committees - Conflict of Interest Disclosure Form

Gift and Benefit Declaration Form

Use this form to declare any gifts or benefits that you were offered, accepted or declined. Once completed, this form needs to be provided to your Committee Coordinator for further assessment. 

Report suspected Fraud and Corruption

Follow the link to learn more about your responsibilities as a Section 355 Committee Member in combating Fraud and Corruption.

Code of Conduct

Follow the link to learn more about the minimum requirements of conduct for Councillors, Council staff and other Council officials (including Section 355 Committee Members) to act with integrity in the course of carrying out official duties.

Public Interest Disclosures Policy

This policy establishes an internal reporting system for staff, Councillors and Section 355 Committee Members to report wrongdoing without fear of reprisal. It encourages Council Officials to raise matters of concern at any time with the right people.

Councillor and Staff Interaction Policy

This policy establishes appropriate, effective and timely processes to enable Council Officials (including Section 355 Committee Members) to interact appropriately.

Privacy and Personal Information Protection

This webpage outlines the responsibilities Council Officials (including Section 355 Committee Members) have for protecting the personal information Council collects and retains. On this webpage you will find a copy of Council’s Privacy Management Plan.

Other Policies and Resources

Agency Information Guide

The document provides information about Council’s structure and functions, how to participate in policy development and how to access information Council holds.

Media Policy

This policy clearly indicates Council’s authorised spokespersons. It ensures appropriate, accurate and authorised information is provided to the Media.

Records Management Policy

This policy establishes a framework for the management of Council’s corporate records (electronic and physical).

Social Media Policy

The objective of this policy is to outline Council’s use and management of social media.

Dollar for Dollar Grant Scheme

This webpage provides information on how not-for-profit community, arts, cultural, sporting or Tidy Towns groups can be considered for one of Council's dollar for dollar grants.

Nature of Gift/Benefit

What you should do

You are offered a gift or benefit of token value($0.01-$10)

You can accept the gift/benefit and you do not need to complete the declaration form.

You are offered a gift or benefit of token value($10.01-$49.99) but you cannot refuse it or return it.

You can accept it and complete the declaration form, or surrender it and complete the declaration form.

You are offered a gift or benefit of token value($10.01-$49.99)and you have accepted it.

You need to complete the declaration form and send it to your Committee Coordinator. Be mindful that the gift or benefit cannot exceed more than $50 value in a 12-month period from the same person or organization.

You are offered a gift or benefit of token value ($10.01-$49.99) but you have refused it.

You need to complete the declaration form.

You are offered/given a gift or benefit of token value but it exceeds more than $50 value in a 12-month period from the same person or organization

You must refuse/return it if you can and complete the declaration form. Otherwise, you will need to surrender the gift/benefit to your Committee Coordinator who will need to pass it onto Council’s Public Officer and complete the declaration form.

You are offered a gift or benefit or more than token value (>$50).

You must refuse it and complete the declaration form.

You are offered cash or cash-like gift.

You must refuse it and complete the declaration form.

You were given/sent cash or cash-like gift.

You must refuse/return it if you can and complete the declaration form. If you cannot return the gift/benefit, you must surrender it to your Committee Coordinator who will need to pass it onto Council’s Public Officer and complete the declaration form.

Purchase Value (GST Incl.)

Process

Quotation type

$0 to $15,000

1 x Quote required

Preferably written Quotation, verbal Quotation accepted as well.

$15,001 to $50,000

2 x Formal Quotes with specifications required

(Quotation Number Required)

Written Quotation required via Vendor Panel

$50,001 to $100,000

3 x Formal Quotes with specifications required

(Quotation Number Required)

Written Quotation required via Vendor Panel

100,001 to $250,000

3 x Formal Quotes with specifications required (Selected or EOI).

(Quotation Number Required) - Written Quotation required

EOI - written Quotation required preferably via Vendor Panel

$250,001 and above

Prescribed agency purchase or Tender in accordance with the Act and Regulations

(Tender Number Required) Formal Tender Process or access third party contracts. Refer to the Procurement Team for guidance.